Welcome from Margot

First group meeting

Please be in the hotel lobby or reception area at the meeting time listed in your welcome email, ready for the tour start.

Before then is usually arrival and settle-in time: check in, store bags if you arrive early, freshen up and have a relaxed look around nearby if you like.

Hotel check-in

Check-in is typically after 3:00 PM. If you arrive on a morning flight, your room may not be ready straight away, and that is completely normal.

Reception can usually store your main luggage until your room is ready, so it helps to keep essentials in a small day bag.

Airport transfers and arrivals

If transfers are included for your departure, check your official documents and welcome email for timings and meeting details.

If you have booked a private transfer, those details are listed separately. If you are making your own way, official airport taxis are easy to find.

Arrival note

Keep your hotel address, booking details and a charged phone easy to access in case plans change on travel day.

If your arrival timing changes significantly, use the support contacts in your official documents as soon as possible.

Check your joining details

Your welcome email and official documents confirm your Copenhagen hotel, Day 1 meeting time and arrival details. Keep those details easy to access in case you need them.

Keep essentials accessible

Passport, cards, phone, chargers, medication and key documents should stay accessible rather than buried in your main suitcase.

Seat rotation

Seat rotation happens regularly. I will explain the system clearly once we are underway.

Day bag

Bring what you may need during the day: medication, glasses, charger, water, layers and anything valuable.

Main suitcases

Main suitcases stay underneath and are not always accessible again until hotel arrival on travel days.

Carry-on space

Smaller soft bags work best overhead or under the seat. Wheel-based carry-on suitcases usually do not fit well in coach racks.

Seatbelts

For your safety, please keep your seatbelt fastened whenever you are seated and while the coach is moving.

Comfort stops

Comfort stops are planned, but it still helps to think ahead for water, tissues and any medication.

Timings

Travel days run better when everyone is on time, especially with booked visits, ferries and fixed departure windows.

Your Driver

Your Driver plays a key role in both safety and timing, and legal driving-hour rules shape how each day is paced.

Ferries and scenic roads

Some days include ferries, scenic stops or mountain roads, so keep a layer and key essentials in your day bag.

Snacks

Snacks are absolutely fine. For comfort and safety on a moving vehicle, it is best to avoid hot food and hot drinks on the coach.

Essentials

• Comfortable walking shoes you already trust
• Layered clothing for changing conditions
• A lightweight waterproof or weatherproof jacket
• A small day bag for travel days and sightseeing
• A universal travel adapter for Denmark, Sweden and Norway
• Optional wired headphones with a 3.5mm jack for audio devices on some sightseeing days

Packing smarter

• Think practical rather than just in case, and leave a little room for things you pick up along the way.
• Layers are key. Coastal areas, fjords, mountains and cities can feel very different in the same day.
• Keep anything important for the day in your smaller bag, not the main case.
• A reusable drink bottle can be helpful, but slim or collapsible styles are easiest to carry on coach days.

A practical reality

You may get cool mornings, mild afternoons, wind, light rain and sunshine all within a short stretch. That is fairly normal on this route.

What usually helps

Flexible layers usually serve you better than worrying too much about the perfect forecast. A light waterproof layer is worth having even when the day looks clear.

Comfort beats style

This is a sightseeing-heavy itinerary with uneven surfaces, steps, outdoor stops and scenic viewpoints. Good shoes matter more than anything clever in your suitcase.

Fjords and mountains

Scenic areas can feel cooler and breezier than city centres. Keep a layer in your day bag rather than packed underneath the coach.

The pace of the tour

This is a 15 day journey through Denmark, Sweden and Norway. There is good variety and some relaxed starts, but also travel days, ferries, mountain roads and longer scenic stretches.

Walking

Expect city walking, uneven surfaces, steps, viewpoints and days where comfortable shoes matter more than style points.

Hotel styles vary

Across Scandinavia we use a mix of modern city hotels and regional properties. Room sizes, layouts and facilities can vary from place to place.

Air conditioning and heating

Scandinavian buildings are generally designed for cooler climates. Some rooms may feel warmer or cooler than expected depending on the property and local weather. If something is uncomfortable, ask reception early so they can help where possible.

Included meals

Breakfast is included daily and some dinners are provided. On included meal days, timings are set to keep the itinerary running smoothly, so punctuality is appreciated.

Travelling as a group

Touring as a group works best when everyone is mindful of shared timings. I will make sure things run smoothly from my end.

Money and payments

Cards are widely accepted across Scandinavia and are usually the easiest way to pay. It can still help to carry a small amount of local cash for toilets, quick snacks or small purchases.

Currency

Denmark uses Danish Krone (DKK), Sweden uses Swedish Krona (SEK), and Norway uses Norwegian Krone (NOK).

Toilets

Some public facilities may require coins or a small payment, so keeping a little local cash handy can occasionally help.

Security

Keep passports, cards and valuables secure. Busy stations, city centres and major sights are the places to stay sensible with your belongings.

Gratuities

Porterage plus tips and gratuities at hotels and restaurants are included in your tour price. Tips for your Travel Director and Driver are separate unless pre-paid.

If you have pre-paid, thank you, it is genuinely appreciated. If you are unsure, check your voucher or booking confirmation.

Optional experiences

Your tour already includes a lot, but optional experiences are worth knowing about. They go a little deeper in certain places and everything is organised for you.

I will walk you through what is available once we are underway. There is never any pressure.